Up next in Business Communication (24 videos)
Sharpen your business communication skills with this Howcast video series.
You Will Need
- Clear language
- Facts, examples, witnesses, and dates
- Corrective measures
- Legal verbiage
- Verbal warning (optional)
State the case clearly
State the reason or cite the code for the infraction that prompted the disciplinary letter. Give a written warning in clear language that conveys that the purpose is to correct the behavior.
Detail facts, sign, and date
Detail pertinent facts and examples and list witnesses and dates of incidents. Sign and date the warning and have the employee do the same as recognition of receipt and understanding.
Identify what must be improved
Identify corrective measures and specify opportunities for improvement. Avoid invalidating the warning by failing to encourage the employee to rectify things.
Include noncompliance warning
Include legal wording in a statement describing the consequences of noncompliance.
Offer counseling to benefits-eligible employees who wish to get help for a chronic problem related to the warning.
Inform them of their rights
Inform the employee of their right to appeal the action through staff resolution procedures. Be the honorable person you are asking your workers to be by giving everyone a fair chance.