How To Write a Thank You Letter

  • February 1, 2008
  • 9,752 Views
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Yeah, it might be a little old-fashioned—but it’s also the ultimate in class.

You Will Need

  • A nice pen
  • High-quality paper
  • A store-bought thank you card
How To Write a Thank You Letter: Decide length & paper size

Step 1: Decide length & paper size

Figure out how long your thank you letter is going to be, and choose a paper size accordingly. You don’t want to have to write REALLY BIG to take up the space.

A thank you letter should be on high-quality paper or note card stock.

How To Write a Thank You Letter: Decide handwritten or typed

Step 2: Decide handwritten or typed

Decide if your thank you letter will be handwritten or printed. A personal thank you letter should be handwritten, while one written for business purposes may be typed.

If you’re addressing a formal note to a female, make sure you use her preferred title—Miss, Mrs., or Ms.

How To Write a Thank You Letter: Start by thanking person

Step 3: Start by thanking person

Start by thanking the person—and then provide a specific example of why their gift or gesture is so appreciated. For example, “Thank you so much for the toothbrush, which I will certainly put to good use twice a day!”

If the gift was expensive, acknowledge it politely and let them know you’re grateful.

How To Write a Thank You Letter: Refer to past & future

Step 4: Refer to past & future

Refer to the past and the future. For example, you might say to a family friend, “You’re so kind to always remember my birthday,” and “I’m looking forward to seeing you over the holidays.”

How To Write a Thank You Letter: Close w/ personalized thanks

Step 5: Close w/ personalized thanks

Close with a final personalized thanks, such as, “Thanks again for such a cool gift; I know you went to a lot of trouble to get it.”

How To Write a Thank You Letter: Proofread note

Step 6: Proofread note

Proofread the note, or your next gift might just be a dictionary.

According to a survey, 58% of moms say their children write thank you notes.

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Comments (3)

jenw

thank you cards are the best!

over 3 years ago by jenw

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KatieL

This will help me a lot. Thanks!

over 4 years ago by KatieL

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3 months ago by sophie84

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