How to Write a Letter Of Reference

Even though you're not applying for the job, your well-written letter of reference will help someone who is.

Step 1: Learn about the applicant and the job Ask the person who you will be recommending for a current resume and a copy of the job description.
Step 2: Think about qualifications Read the person's resume, and think about how their qualifications fit the job.
TIP: Be honest. If you can't honestly recommend this person, don't agree to write the letter.
Step 3: Send a message Begin an e-mail message or a typed letter with a business greeting, such as "Dear Sir" or "Dear Human Resources Manager." Use the name of the person in charge of hiring, if you know it.
Step 4: State your relationship to applicant State how you know the person you are recommending. Be specific when describing the work they did with you.
TIP: Mention your position title to tell the person hiring why your recommendation matters.
Step 5: Describe applicant's qualifications Describe how the person is qualified for the job, giving examples of previous experiences that illustrate those qualifications.
Step 6: End the letter End the letter with an invitation to contact you for more information. Use a business closing, such as "Sincerely," and sign your name.
Step 7: Send e-mail or mail letter Send the e-mail or mail the letter to the person hiring. Tell the person you are recommending that the letter has been sent, and wish them the best of luck!
FACT: Did you know? Benjamin Franklin was the first Postmaster General of the United States.