- Step 1: Personalize your call Greet the other person by name, and use their name often. Ask how they are doing before you talk business.
- TIP: Keep notes in your directory or rolodex to help you remember personal details about the people you speak to frequently.
- Step 2: Smile Smile. Even though the other person can't see you, you will sound friendlier and livelier. Stand up to make yourself sound more energetic.
- Step 3: Don't chew gum or eat Don't chew gum or eat while on the phone. The resulting sounds are amplified for the person on the other end.
- Step 4: Avoid noisy peripheral activity Avoid making noises such as those resulting from typing or shuffling papers. The other person may think you're not giving them your full attention.
- TIP: Ensure your environment is completely free of background noise, such as television and other conversations.
- Step 5: Provide pleasant transitions Ask the person's permission to place them on hold. If you've had to place someone on hold, thank them for holding when you return to the line.
- Step 6: End the conversation on a pleasant note End the conversation on a pleasant note to ensure a friendly final impression.
- FACT: In the mid-20th century, mnemonic devices were used to represent the first part of seven-digit telephone numbers, which were thought to be too long to remember otherwise.
You Will Need
- A telephone
- A directory or rolodex (optional)