Whether you are writing a business letter or a friendly letter, these tips will guide you.
Step 1: Start with the date Start by including the date. It should go in the top-right corner if you're writing a personal letter, and in the top-left corner if you're writing a business letter. With a business letter, continue by writing the recipient's name two lines below the date, and their address one line below their name.
Step 2: Greet the recipient Dear" is appropriate for either a business or personal letter. If you don't know the recipient, use "To Whom it May Concern." For informal letters, use "Hello," or "Hi," followed by a comma and the person's first name.
Step 3: Write first paragraph State the purpose of the letter in the first paragraph.
Step 4: Write the body Write the body of the letter clearly and logically so the reader knows why you are writing.
Step 5: End the letter Close the letter with a paragraph describing the action you expect the recipient to take.
Step 6: Add a closing Choose an informal or formal closing based on the recipient. "Sincerely," or "Regards," works in nearly every situation. Write your name and sign the letter.
TIP: If you have typed the letter, type your name four lines below the closing so you can handwrite your signature in that space.
Step 7: Prepare the envelope Write your address in the upper-left corner of the envelope. Write the recipient's address in the middle. Seal the letter in the envelope, place a stamp in the top-right corner, and mail it.
FACT: Did you know? The U.S. Postal service delivers to more than 149 million residences, businesses, and post office boxes.