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How to Write a Letter

Whether you are writing a business letter or a friendly letter, these tips will guide you.


  • Step 1: Start with the date Start by including the date. It should go in the top-right corner if you're writing a personal letter, and in the top-left corner if you're writing a business letter. With a business letter, continue by writing the recipient's name two lines below the date, and their address one line below their name.
  • Step 2: Greet the recipient Dear" is appropriate for either a business or personal letter. If you don't know the recipient, use "To Whom it May Concern." For informal letters, use "Hello," or "Hi," followed by a comma and the person's first name.
  • Step 3: Write first paragraph State the purpose of the letter in the first paragraph.
  • Step 4: Write the body Write the body of the letter clearly and logically so the reader knows why you are writing.
  • Step 5: End the letter Close the letter with a paragraph describing the action you expect the recipient to take.
  • Step 6: Add a closing Choose an informal or formal closing based on the recipient. "Sincerely," or "Regards," works in nearly every situation. Write your name and sign the letter.
  • TIP: If you have typed the letter, type your name four lines below the closing so you can handwrite your signature in that space.
  • Step 7: Prepare the envelope Write your address in the upper-left corner of the envelope. Write the recipient's address in the middle. Seal the letter in the envelope, place a stamp in the top-right corner, and mail it.
  • FACT: Did you know? The U.S. Postal service delivers to more than 149 million residences, businesses, and post office boxes.

You Will Need

  • Stationery
  • A pen
  • A stamp
  • An envelope
  • A computer (optional)
  • A printer (optional)

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