Whether you're a job candidate or applying to a different school, you need to know the proper channels to navigate in order to get your college or university transcripts.
Step 1: Locate your school's registrar Locate the registrar of your former university. Most colleges and universities have a registrar's office that is responsible for student records and transcripts.
TIP: Some registrar's offices maintain different departments for undergraduate and graduate records.
Step 2: Gather your information Gather your personal information. Most schools will require you to provide your full name, your current address, phone number, your Social Security or student ID number, your graduation year and dates of attendance, your signature, the number of copies you need, and the names and addresses of the transcript recipients.
Step 3: Make your request by mail Put your request in writing and send it via certified mail to your school's registrar's office.
TIP: Most schools will deny your request for official transcripts if you owe money to the school or have an outstanding hold on your account.
Step 4: Make your request electronically Check your school's website to find out if they'll accept an electronic request. If they will, you may be required to prove your identity.
Step 5: Be prepared to pay Be prepared to pay a processing fee, as well as money to cover any mailing costs.
TIP: Transcript fees are typically under $10, but vary by institution.
Step 6: Wait Wait for your transcripts to arrive at their destination. Depending on the size of your school, the destination, and your method of requesting the transcript, the process may take five to 10 business days.
FACT: According to a study done by The Project on Student Debt in 2008, the average attendee of a four-year institution in the United States has more than $23,000 in student loan debt.