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How to Write a Letter of Intent

A letter of intent is a way of formalizing the terms of a verbal agreement between two parties without signing a contract. Here's how to write one.


  • Step 1: State terms clearly Spell out the essential elements of the verbal agreement you have reached with the other party.
  • TIP: State clearly all significant terms and conditions in the agreement, including services to be provided and fees to be paid.
  • Step 2: Identify all of the parties Identify all of the parties subject to the agreement.
  • Step 3: Specify dates Specify the beginning and ending dates of the period for which the agreement is to remain valid.
  • Step 4: Include a termination statement Include a statement explaining how the agreement can be terminated.
  • Step 5: Add a statement about the agreement being binding Add a statement that both parties understand they are entering a binding agreement -- if that is in fact the case.
  • Step 6: Request a reply Request a reply if the other party does not agree that the letter accurately reflects the verbal agreement. Then sit back knowing that you have clearly stated the terms of your agreement.
  • FACT: The medieval period is considered by some scholars to be the golden age of European letter writing manuals.

You Will Need

  • Verbal agreement
  • Parties to the agreement
  • Valid dates for the agreement
  • Termination conditions
  • Understanding about binding terms
  • Request for a reply
  • Terms and conditions (optional)

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