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How to Write a Job Offer Letter in Canada

You've found the perfect applicant to fill a position at your Canadian business, but they're from another country. Before you can offer them a job, you have to write a formal job offer letter.


  • Step 1: Meet the HRSDC requirements Meet the Human Resources and Social Development Canada, or HRSDC, requirements. The job must be genuine, a full-time position, and the wages and working conditions must be comparable to what Canadians are given in similar positions.
  • TIP: Get separate approval from the Quebec government if the job is in the province of Quebec.
  • Step 2: Describe the job Describe the title of the job and the main duties and responsibilities it entails in the letter.
  • Step 3: Detail the requirements Detail the requirements the applicant must meet in order to perform the job. In the letter, outline the required professional credentials, level of education, skills, experience, and licenses for the job.
  • Step 4: Write the start and end date Include the start date of the position in the letter. And also include an end date if there is one.
  • Step 5: Include the salary Include in the job offer letter the starting salary and other compensation the applicant will receive. Mention how frequently the applicant will be paid, and in what form.
  • Step 6: Put the contact information in the letter Put the business name, contact person, and address of the employer in the letter. Also include the location of the applicant's future job.
  • Step 7: Send the job offer Send the job offer letter to your applicant. They will include this letter along with other required documents in their application submission to Citizenship and Immigration Canada.
  • FACT: According to a 2007 study by Statistics Canada, the life expectancy at birth of people living in Canada is nearly 81 years.

You Will Need

  • Full-time job opening
  • Job description
  • Start and end dates
  • Salary details
  • Contact information
  • Approval from the Quebec government (optional)

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