How to Send a Group E-mail

Get the word out by addressing a whole group with a click of the mouse.

Instructions

  • Step 1: Insert multiple addresses Add multiple addresses in the To: field in your e-mail program. Separate the addresses with a comma, and the e-mail will be sent to every address in the field.
  • Step 2: Use the Cc feature Use the Cc feature in your e-mail program. Cc, or carbon copy, allows you to send the e-mail to a single recipient while sending copies to other addresses.
  • Step 3: Use Bcc Use your e-mail program's Bcc feature. Bcc, which is an abbreviation for blind carbon copy, sends copies of your e-mail to people other than the addressee in the To: field, but doesn't show the primary recipient that you sent copies to other addresses.
  • Step 4: Create a group Create an e-mail group using your e-mail program's group feature. While it can be tedious and time-consuming to initially create the group, it'll save time in the long run if you regularly send mail to the group.
  • TIP: Most e-mail programs allow you to create groups by clicking on check boxes next to contacts in your contact list.
  • Step 5: Create a group on your own Create a group on your own if your e-mail program doesn't have a group feature. Create a text file with all of the contacts in the group, separated by commas, and save the text file. Then copy the addresses from the text file and paste them into your e-mail program's To: field. Now you can be sure everyone you need to contact is getting your mail.
  • FACT: According to a study, the number of worldwide e-mail users is projected to reach nearly 1.9 billion by 2013.

You Will Need

  • E-mail program
  • Address book
  • Text program

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