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How to Write a Thank-You Letter

Yeah, it might be a little old-fashioned—but it's also the ultimate in class.


  • Step 1: Decide length & paper size Figure out how long your thank you letter is going to be, and choose a paper size accordingly. You don't want to have to write REALLY BIG to take up the space.
  • TIP: A thank you letter should be on high-quality paper or note card stock.
  • Step 2: Decide handwritten or typed Decide if your thank you letter will be handwritten or printed. A personal thank you letter should be handwritten, while one written for business purposes may be typed.
  • TIP: If you're addressing a formal note to a female, make sure you use her preferred title—Miss, Mrs., or Ms.
  • Step 3: Start by thanking person Start by thanking the person—and then provide a specific example of why their gift or gesture is so appreciated. For example, "Thank you so much for the toothbrush, which I will certainly put to good use twice a day!"
  • TIP: If the gift was expensive, acknowledge it politely and let them know you're grateful.
  • Step 4: Refer to past & future Refer to the past and the future. For example, you might say to a family friend, "You're so kind to always remember my birthday," and "I'm looking forward to seeing you over the holidays."
  • Step 5: Close w/ personalized thanks Close with a final personalized thanks, such as, "Thanks again for such a cool gift; I know you went to a lot of trouble to get it."
  • Step 6: Proofread note Proofread the note, or your next gift might just be a dictionary.
  • FACT: According to a survey, 58% of moms say their children write thank you notes.

You Will Need

  • A nice pen
  • High-quality paper
  • A store-bought thank you card

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